RFQ004/2021 FOR THE ESTABLISHMENT OF A FRAME AGREEMENT FOR TRANSPORTATION SERVICE FOR UNHCR STAFF IN ALEXANDRIA

The Field Office of the United Nations High Commissioner for Refugees (UNHCR) in Alexandria, requests your price quotation for the Establishment of a Frame Agreement for two years (2) only for the provision of transportation service for UNHCR in Alexandria.

IMPORTANT: The required services are detailed in Annex A of this document.

UNHCR may award frame Agreement with duration of 2 (two) years only. The successful bidders will be requested to maintain their quoted price model for the duration of the Frame Agreement.

Other United Nation Agencies, funds and programs shall be entitled to the same price and terms as those contained in the offers of the successful bidders and could form the basis for a Frame Agreement with other UN Agencies.

BID CONFERENCE MEETING

It is recommended that interested bidders visits the UNHCR premises in Alexandria located in 13 Norden Street, Kafr Abdo, Alexandria on 21/02/2021 at 11:00 am (Not a mandatory requirement) to meet with the Supply staff to discuss the bidding documents and answer any inquiries. For interested bidder, kindly send an email confirming your participation to Supply focal point in Alexandria elsaies@unhcr.org CC Ms. Shaimaa El-Kashef elkashef@unhcr.org CC Ms, Hadir Shady shady@unhcr.org

  1. REQUIREMENTS
  • Description: Transportation Services
  • Estimated Quantity: as per Purchase Order place by UNHCR.
  • Delivery point (DDP incoterms): UNHCR Office in Alexandria

Find attached in Annex A more information about the service required (TORs). And in Annex B the financial form to submit your financial offer.

Please include the following price information in your quote (VAT to be indicated separately):

  • Currency: EGP (offer should be submitted in a single currency)
  • Unit cost: DDP UNHCR Alexandria Office
  • Delivery Cost: if additional please specify
  • Additional charge, if any (please specify)
  • Total Cost for service (all inclusive): VAT to be indicated separately
  • RFQ Submission:
    • By email

We would appreciate receiving your quotation with all the relevant documentation of the items provided by e-mail in PDF format to: elsaies@unhcr.org Cc: elkashef@unhcr.org Cc: shady@unhcr.org  Before 06/03/2021 – 16:00 hrs, Alexandria local time.  

Please know the e-mail policy employed by UNHCR limits the size of attachments to a maximum of [8] Mb so it may be necessary to send more than one e-mail for the whole submission.

  • Hard copy to:

13 Norden Street, Kafr Abdo, Alexandria. Attention: Mr. Diyaa El Saies

Please indicate in the e-mail subject field:

  • RFQ/ HCR/004/2021 for transportation – Name of your company
  • Number of e-mails that are sent (example: 1/2, 2/2)

Your quotation must be valid at least for 60 days. The standard payment terms of UNHCR is net 30 days upon satisfactory delivery of goods or service and acceptance thereof by UNHCR.

The award will be done to on the basics of; lowest price offer passing the technical criteria stated in Annex A.

Please find attached:

ANNEX A: Terms of Reference – Please prepare your offer in response to Annex A

ANNEX B: Technical Offer Form

ANNEX C: Financial offer form

ANNEX D: UNHCR vendor form

ANNED E: General Terms and Conditions for goods and services – 2018

Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex B, which applies for all UNHCR procurement.

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