REQUEST FOR QUOTATION FOR THE ESTABLISHMENT A FRAME AGREEMENT FOR ONE YEAR FOR THE SUPPLY AND INSTALLATION OF A QUEUE MANAGEMENT SYSTEM

REQUEST FOR QUOTATION FOR THE ESTABLISHMENT A FRAME AGREEMENT FOR ONE YEAR FOR THE SUPPLY AND INSTALLATION OF A QUEUE MANAGEMENT SYSTEM

No. CAI/RFQ/021/2018

QUOTATIONS TO BE RECEIVED BY: 04/10/2018 – 17:00 hrs. – Cairo time

The Office of the United Nations High Commissioner for Refugees (UNHCR) in Egypt, requests your price quotation FOR THE ESTABLISHMENT OF A FRAME AGREEMENT FOR THE INSTALLATION OF A QUEUE MANAGEMENT SYSTEM (all inclusive).

IMPORTANT: The required services are detailed in Annex A of this document.

UNHCR may award a contract for the installation of a queue management system for UNHCR Egypt offices. The successful bidders will be requested to maintain their quoted price model for the duration of the contract and the implementation.

The estimated requirement of this system will be for 3 offices located in Cairo. Please note that figures have been stated in order to enable bidders to have an indication of the projected requirements. It does not represent a commitment that UNHCR will purchase a minimum quantity of services. Quantities may vary and will depend on the actual requirements and funds available regulated by issuance of individual Purchase Orders against the Frame Agreement.

Other United Nations Agencies, Funds and Programs shall be entitled to the same prices and terms as those contained in the offers of the successful bidders and could form the basis for a Frame Agreement with other UN Agencies.

  1. REQUIREMENTS
  • Description: FOR THE INSTALLATION OF A QUEUE MANAGEMENT SYSTEM
  • Delivery point (DPP incoterms): 1) MAIN OFFICE, 6TH OCTOBER CITY 2) RSD/T OFFICE, 6TH OCTOBER CITY 3) ZAMALEK OFFICE
  • Estimated Quantity: As per Purchase Order place by UNHCR.

Find attached in Annex A- Terms of Reference more information about the proposed system model. UNHCR will appreciate your submission your financial offer.in the format provided in Annex B.

Please together with your technical proposal kindly include the following price information in your quote (VAT to be indicated separately):

  • Currency: EGP (offer should be submitted in a single currency)
  • Delivery Costs: if additional please specify
  • Cost for the installation and system as per Annex A.
  • Additional charge, if any (please specify I your financial proposal)
  • Total Cost for services (all inclusive): VAT to be indicated separately
  1. SITE VISIT
  • UNHCR invites all interested vendors to participate in a site visit and bidder conference (participation is recommended).
    • Date: 30 September 2018
    • Time: 13:00 hrs
    • Venue: UNHCR office located in October 6th

Please in case interested to participate communicate by email to Ms. Marihame Hanna hannam@unhcr.org

UNHCR will upload all the questions received at UNHCR website vendors participating in this RFQ competition, shortly after the query deadline.

  1. RFQ Submission by email:

We would appreciate receiving your quotation with all the relevant documentation of the items provided by e-mail in PDF format to Ms. Marihame Hanna hannam@unhcr.org  Cc Mr. Pablo Larrosa at larrosa@unhcr.org. Before 04/10/2018 – 17:00 hrs. Cairo local time.

Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 7 Mb so it may be necessary to send more than one e-mail for the whole submission.

UNHCR will compile the questions received and will respond to all vendors participating in the tender competition, shortly after the query deadline.

Your quotation must be valid of the duration of the frame agreement contract. The standard payment terms of UNHCR is net 30 days upon satisfactory delivery of goods or services and acceptance thereof by UNHCR.

The award will be done to on the basics of lowest priced offer passing the technical criteria stated in Annex A and sample submission.

Please find attached:

ANNEX A: Proposed system model and conditions -Terms of reference

ANNEX B: Financial Form

ANNEX C: UNHCR vendor form

ANNEX D: General terms and conditions of contracts for Goods and Services – 2010

Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex D, which applies for all UNHCR procurement.

Note: this document is not construed in any way as an offer to contract with your firm.

Annex A- UNHCR TOR queue system_ 230918 Annex C UNHCR vendor Registration Form June 2018 Annex D- UNHCR General Terms and Conditions of contract Annex-B-Financial-Offer-Form-CAIRFQ021 UNHCR _RFQ0212018_ FA_Queue System deadline 041018

 

 

 

 

 

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