REQUEST FOR PROPOSAL: No. CAI/RFP/016/2018 FOR THE PROVISION OF CONSTRUCTION SERVICES FOR THE RENOVATION OF TOILETS AT UNHCR PREMISES IN ZAMALEK

REQUEST FOR PROPOSAL: No. CAI/RFP/016/2018 FOR THE PROVISION OF CONSTRUCTION SERVICES FOR THE RENOVATION OF TOILETS AT UNHCR PREMISES IN ZAMALEK.

 

INTRODUCTION TO UNHCR

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.  For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.

  1. REQUIREMENTS 

The United Nations High Commissioner for Refugees (UNHCR) Cairo Office invites qualified construction companies to make a firm offer for provision of construction services for toilets renovation at UNHCR premises located in Zamalek (referred to hereinafter as services).

IMPORTANT:

The initiation of conciliation or arbitral proceedings in accordance with article 18 “settlement of disputes” of the UNHCR General Conditions of Contracts for provision of Services shall not be deemed to be a “cause” for or otherwise to be in itself a termination clause.

  1. BIDDING INFORMATION:
  • RFP DOCUMENTS

 

The following annexes form integral part of this tender:

 

Annex A:         Designs.

Annex B:         Financial Offer Form_ Bill of Quantities (BoQ)

Annex C:         UNHCR Vendor Registration Form

Annex D:         UNHCR General Conditions of Contracts of Contracts for Civil Works- (2000)

Annex E:         UNHCR General Conditions of Contracts for the Provision of Goods and Services – July 2018

 

2.2       YOUR OFFER

 

Your offer shall comprise the following two sets of documents:

 

–           Technical offer, to be provided by the bidder responding to 2.2.1

–           Financial offer, signed, dated and stamped

 

2.2.1.   Content of the TECHNICAL OFFER

IMPORTANT:  No pricing information should be included in the Technical Offer.

The Contents of the Technical Offer are found in the bill of quantities /scope of works provided in Annex A.

–    Company Qualifications

A description of your company with the following documents: company profile, registration certificate and audit reports for the last two years:

  • Year founded – minimum 5 years’ operating in the local market-
  • A description of your organization’s experience in construction services;=
  • The last two (2) financial audit reports;
  • Minimum two similar and successfully completed construction projects services within the last two years.
  • At least two reference letters attached with contact information for similar services
  • Certificate of registration in the contractors union

–    Proposed Services

  • A description of your organization’s capacity to provide the service, including:

 

  • Project plan (Time schedule) with timelines considering that the working hours during week days (Sunday to Thursday and weekends) Works trades should be executed after UNHCR working hours from 15.30 pm onwards and weekends.
  • The estimate timeline to complete the project will be 21 calendar days upon place the purchase order.
  • Method of statement of works execution, giving the fact that the office shall remain functional during constructions therefore the expected technical offers should consider work execution in stages.

 

  • Personnel Qualifications
  • The composition of the team you propose to service this contract – at least two Curriculum Vitae. Technical proposed staff to be assigned to this project must be architect/ civil site engineering with experience not less than 5 years.

 

     Vendor Registration Form: If your company is not already registered with UNHCR, you should complete, sign and submit with your technical proposal the Vendor Registration Form (Annex C).

 

     General Conditions of Contracts of Contracts for Civil Works- (2000): Acknowledgement of UNHCR General Conditions of Contracts signing (Annex D) signed and stamped

 

– UNHCR General Conditions for Provision of Goods and Services: Acknowledgement of UNHCR General Conditions of Contracts signing (Annex E) signed and stamped

2.2.2.   Content of the FINANCIAL OFFER

The Financial Offer is to be submitted as per the Financial Offer Form (Annex B)

The Financial Offer must be in a separate email from the Technical Offer and must contain an overall offer in a single currency, in US Dollars or EGP.

The Financial Offer must cover all the services to be provided (price “all inclusive”).

UNHCR is NOT exempt from all direct taxes and customs duties. With this regards, price has to be given indicating the VAT applicable.

You are requested to hold your offer valid for 160 days from the deadline for submission.

2.2.3 REQUESTS FOR CLARIFICATION

Bidders are required to submit any request for clarification or any question in respect of this RFP by e-mail to dahab@unhcr.org Cc larrosa@unhcr.org.The deadline for receipt of questions is 17:00 hrs Cairo local time on 21/10/2018.

      Bidders are requested to keep all questions concise.

2.2.4 SITE VISIT / BIDDERS CONFERENCE

UNHCR invites all interested vendors to participate in a site visit and bidder conference (participation is highly recommended).

Date: 14 October 2018

Time: 10:00 hrs

Venue: UNHCR Office located in Zamalek

 

Please in case interested to participate communicate by email to Ms. Marihame Hanna hannam@unhcr.org. UNHCR will upload all the questions received at UNHCR website.

 

 

 

Tender notice_UNHCRRFP016_ Plumbing Works 081018 Annex A_GENTS TOILET 1st FLOOR Annex A_GENTS TOILET 4th FLOOR Annex A_LADIES & GENTS TOILETS 2nd & 3rd FLOOR Annex A_LADIES TOILET 1st FLOOR Annex B Financial Form BoQs_Zamalek Toilets F Annex C UNHCR vendor Registration Form June 2018 Annex D_ General_Conditions_of_Contract_for_Civil_Works_ENG Annex E _En Goods and Services – Jul 2018

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