REQUEST FOR PROPOSAL FOR THE ESTABLISHMENT OF FRAME AGREEMENTS FOR THE PROVISION OF CATERING SERVICES FOR UNHCR CAIRO – ALEXANDRIA OFFICE (No. CAI/RFP/012/2018)

DATE: 30/07/2018

 REQUEST FOR PROPOSAL: No. CAI/RFP/012/2018 FOR THE ESTABLISHMENT OF FRAME AGREEMENTS FOR THE PROVISION OF CATERING SERVICES FOR UNHCR CAIRO – ALEXANDRIA OFFICES.

CLOSING DATE AND TIME: 01/09/2018, 23:59 hrs local Cairo time.

INTRODUCTION TO UNHCR

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 34 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environment, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.

  1. REQUIREMENTS

The Office of the United Nations High Commissioner for Refugees (UNHCR), Egypt, invites qualified service providers to make a firm offer for the establishment of a Frame Agreement for the provision of catering services for UNHCR Egypt (referred to hereinafter as services).

IMPORTANT:

Terms of Reference (TORS) are detailed in Annex A of this document.

UNHCR may award Frame Agreements with a duration of 1 (one) year, extendable to other year subject performance of the vendor. The successful bidder will be requested to maintain their quoted price model for the duration of the Frame Agreement.

Other United Nations Agencies, Funds and Programmes shall be entitled to the same prices and terms as those contained in the offers of the successful bidders and could form the basis for a Frame Agreement with other UN Agencies.

IMPORTANT:

When a Frame Agreement is awarded, either party can terminate the agreement only upon 90 days (3 months) notice, in writing to the other party.

The initiation of conciliation or arbitral proceedings in accordance with article 18 “settlement of disputes” of the UNHCR General Conditions of Contracts for provision of Services shall not be deemed to be a “cause” for or otherwise to be in itself a termination clause.

It is strongly recommended that this Request for Proposal and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process.

Sub-Contracting: Please take careful note of article 5 of the attached General Terms and Conditions (Annex D).

Note: this document is not construed in any way as an offer to contract with your firm.


  1. BIDDING INFORMATION:
  • RFP DOCUMENTS

The following annexes form integral part of this Invitation to Bid:

Annex A:         Terms of Reference (TORs)

Annex B:         Financial Offer Form

Annex C:         Technical Offer Form

Annex D:         Vendor Registration Form

Annex E:         UNHCR General Conditions of Contracts for the Provision of Services – 2010

2.2       ACKNOWLEDGMENT

We would appreciate your informing us of the receipt of this RFP by return e-mail to Ms. Marihame M. Hanna hannam@unhcr.org CC Mr. Pablo Larrosa larrosa@unhcr.org as to:

–           Your confirmation of receipt of this invitation to bid

–           Whether or not you will be submitting a bid

IMPORTANT:

Failure to send the above requested information may result in disqualification of your offer from further evaluation.

2.3       REQUESTS FOR CLARIFICATION

  Bidders are required to submit any request for clarification or any question in respect of this RFP by e-mail to Ms. Marihame M. Hanna hannam@unhcr.org  CC Mr. Pablo Larrosa larrosa@unhcr.org. The deadline for receipt of questions is 17:00 hrs local time on 15/08/2018. Bidders are requested to keep all questions concise.

     

IMPORTANT:

Please note that Bid Submissions are not to be sent to the e-mail address above.

UNHCR will compile the questions received and will respond to all bidders posting the clarifications at Egypt UNHCR website portal.

2.4       YOUR OFFER

Your offer shall be prepared in English or Arabic. Preferable in English language.

Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.

IMPORTANT:

Inclusion of copies of your offer with any correspondence sent directly to the attention of the responsible buyer or any other UNHCR staff other than the submission e-mail address will result in disqualification of the offer. Please send your bid directly to the address provided in the “Submission of Bid” section 2.6) of this RFP.

Your offer shall comprise the following two sets of documents:

–           Technical offer

–           Financial offer

 

Tender- CAIRFP012_ Catering Services Annex A_ToR for the provision of catering services- RFP0172018 Annex B – Financial Offer form Catering services CAI0172018 Annex C – Technical Proposal From – Final Annex D UNHCR vendor Registrtaion Form June 2018 Annex E UNHCR General Terms and Conditions of contract

 

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